Mailoplex Server · Groupware for businesses
Work like you do with Exchange.
Run from Cologne.
Email, calendar, contacts and tasks for your whole team. Outlook and smartphones connect as usual, without a Microsoft server licence and without relearning. Setup, operation and support are provided by INFONET Computer GmbH.
Features
Everything you used to need Exchange for
Mailoplex Server replaces your own Exchange server or your Microsoft 365 mailbox. Your staff keep working with the same programs.
All features in detailOutlook without changes
Outlook for Windows and Mac connects directly, with folders, rules, out-of-office and search. No add-on needed.
Mailoplex Web
Webmail in the browser is laid out like Outlook on the web. Every button is labelled and attachments sit above the message.
Shared calendars
Schedule appointments, book meeting rooms and see colleagues’ availability. Invitations also work with external partners.
Shared mailboxes
info@, accounts@ or sales@ for several people. With permissions per person and “Send as” or “Send on behalf of”.
Smartphone and tablet
iPhone and Android sync email, calendar and contacts via ActiveSync. If lost, the device can be wiped remotely.
Admin console
Manage users, domains, distribution lists and storage yourself in the customer portal. Or leave it to us.
Tour
How your team works with Mailoplex Web
Real views from Mailoplex Web and the admin console. Choose an area.
- Shared mailboxes right in the folder list
- Ribbon with labelled buttons
- Categories, flags, pinning
- Storage usage always visible
- Day, work week, week, month
- Show colleagues’ and shared mailboxes’ calendars
- Share a calendar with one click
- Every attendee’s availability on a timeline
- Reminders, recurring appointments, mark as private
- Track acceptances and declines
- Create mailboxes and domains
- DNS check for SPF, DKIM and DMARC
- Certificates and system health at a glance
For everyday business
The little things that make the difference in the office
Out-of-office reply with date range
Separate replies for colleagues and for customers. With start and end date, so nobody forgets to switch it off.
Signatures for new emails and replies
Several signatures per person, separate for new messages and replies. Central company signatures follow with the Signum module.
Share calendars selectively
You decide who only sees “busy”, who can read details and who can add appointments. Ideal for assistants and team leads.
Attachments on top, tracking blocked
Quotes and plans sit above the text and can be downloaded one by one or all at once. External images stay blocked until you allow them.
Mobile access
On the move: on site, at the customer’s, working from home
Mailoplex Web adapts to any screen. In the smartphone browser you read and answer emails and see your appointments, without an app. If you prefer the built-in mail app on iPhone or Android, connect it via ActiveSync.
In the browser, no installationSimply open mail.mailoplex.com and sign in.
More about Outlook and smartphonesWith the phone’s mail appEmail, calendar and contacts sync automatically.
Lost your device?Data on the phone can be wiped remotely.
Outlook & devices
Your programs stay, only the server changes
Mailoplex speaks the same protocols as Exchange. So the programs your team uses today will still work tomorrow.
Step-by-step setup| Program / device | Connection | What is synchronised |
|---|---|---|
| Outlook for Windows | MAPI/HTTP | Email, calendar, contacts, tasks, notes |
| Outlook for Mac | EWS | Email, calendar, contacts |
| iPhone, iPad, Android | ActiveSync | Email, calendar, contacts, tasks |
| Mailoplex Web (browser) | HTTPS | Everything, no installation |
| Thunderbird, Apple Mail | IMAP · CalDAV · CardDAV | Email, calendar, contacts |
Servers located in GermanyRuns on servers in German data centres. Contact and contract in Cologne.
Encrypted transferAll connections use TLS, between devices and the server as well as to other mail servers.
SPF, DKIM and DMARCYour domains are set up properly, so your emails get delivered and nobody can send in your name.
Data processing under the GDPRYou receive a data processing agreement under Art. 28 GDPR.
Received: from mail.mailoplex.com by mailoplex.com with ESMTPS (TLS1.3 TLS_AES_256_GCM_SHA384) DKIM-Signature: v=1; a=rsa-sha256; d=your-company.com; s=orv1; Authentication-Results: mailoplex.com; spf=pass smtp.mailfrom=your-company.com; dkim=pass header.d=your-company.com; dmarc=pass (p=quarantine) X-Mailoplex-Spam: score=0.4 / ok
Add-on modules
Extend it when you need to
The core server covers email and groupware. These modules extend it.
Add-on modules at a glanceConsistent company signatures for all staff, maintained centrally and added automatically, whatever device the email is sent from.
Audit-proof storage of all incoming and outgoing emails for the statutory retention periods, with full-text search.
Multi-stage filtering before the mailbox. Suspicious messages go to a quarantine you can review yourself.
Attachments and links are checked for malware before delivery. Anything found is blocked and reported.
Migration
From Exchange or Microsoft 365 to Mailoplex
We handle the migration of your mailboxes. Your team keeps working normally in the meantime.
How the migration worksReview
We record mailboxes, shared mailboxes, distribution lists and domains.
Test mailbox
You test Mailoplex with your own Outlook and smartphone before anything is switched over.
Transfer data
Emails, calendars and contacts are copied. Your old system stays active until the end.
Switch
We switch the DNS records and set up the devices. From then on, Mailoplex is your mail server.
Contact
Try Mailoplex with your own Outlook.
We set up a test mailbox and discuss prices for your number of mailboxes. Call or write to us.
Robert-Perthel-Str. 72, 50739 Köln, Germany